8 Reasons to Hire Shredding Services for your Houston Business
Wondering why you should secure shredding services in Houston, versus handling document destruction in-house—or simply shipping your paperwork off to a recycling plant when you’re done with it? There’s a lot that can go wrong when you leave information destruction to amateurs—some of its malicious; some of it may be accidental, but all of it a problem for your business or organization in terms of liability, security, and cost efficiency. Consider these 8 reasons to secure shredding services in Houston for your business:
Employee and customer data safety.
Above all else, the single greatest reason to invest in shredding services by a third-party comes down to data security. The people who best understand your data, who best know where the useful, compromising secrets and information might be lurking, are the people working for your company.
In-house shredding puts the coworkers and customers of the shredding team at serious risk for leaks—even if you trust your employees completely, for someone familiar with the documentation at hand, it only takes a glance to discern something that shouldn’t have been discerned.
Compliance with federal laws.
Sometimes, the single easiest way to meet regulations for data handling and destruction is to let someone else meet them. By hiring a third party to destroy data for you, you don’t have to worry about keeping up with the latest standards and requirements for the elimination of such documentation.
This way, you get to avoid legal mishaps with significantly less work: a real win/win.
Preserving corporate privacy.
Even if you’re not handling sensitive employee or customer data, and don’t have any federal laws to concern yourselves with, a company should be alert to the possibility of losing profitable secrets to competitors and the wider public. Thus, even companies with no mandate to shred should consider hiring shredding services for their own sake. Just consider this:
A single post-it note from a C-level executive can turn into a public relations nightmare if it turns up in the wrong place at the wrong time, as countless leaks have shown over the years. Insight into your marketing strategy can position a competitor to cut the legs out from under you. And the loss of proprietary research or formulas can be disastrous, even if you have legal recourse.
Safer than recycling directly
At this point, you might be considering a paper recycling plant instead of in-house shredding. This offers near-complete destruction of your documents, but in the interim they’re almost completely unsecured. Your local paper recycling plant is probably not approved by the National Association of Information Destruction—the personnel there aren’t vetted for their ability to keep secrets properly. You expose yourself to serious data security concerns by skipping the shredding process.
More effective than DIY shredding.
At this point, you may be considering having those who originally handled the documentation be responsible for destroying it—after all, it can’t be a leak if it’s already known to the person reading it. Unfortunately, this creates a few problems for your company.
First, it’s a waste of a valuable employee’s time. Shredding is boring, mindless manual labor for the most part—do you really want to have senior employees spending time on such a task, especially if you’re in an industry where there’s a lot of shredding to be done?
Secondly, there will be many, many mistakes. Whether the mistakes are born of ignorance or apathy, it will add up to documents surviving when they shouldn’t, information in the wrong hands, and headache after headache.
Overall, it’s not the best idea for your company to go with. If you insist on in-house shredding, an actual information destruction department is the better choice, but this is still sub-par to hiring a shredding-services company.
Increased options for handling different documents.
A company which shreds as its primary business will be better equipped to deal with different forms of documentation and different requirements than your in-house team, or your individual employees. A firm offering shredding services is also more likely to have top end machines capable of reducing even stubborn, binding-laden documents into scrap without a pause or jam in sight.
Even if you can handle most shredding on your own, its nice to leverage a third party to dispose of the documents that cannot be destroyed with your run-of-the-mill paper shredder.
Off-loading up-front expenses.
Buying the equipment to shred on your own is expensive. When you hire third-party, those expenses are split between you and every other customer to hire that firm. Which means you end up paying far, far less for your shredding in many cases. At worst, you’re probably breaking even, with an easier, more secure solution than handling it yourself.
When you shred poorly, or not at all, you expose your company to liability. Liability for stolen customer data, liability for the leak of a partner corporation’s private documentation, liability for leaks about employee health, etc., etc. You might find yourself on the hook for more than just civil suits, if you handle information destruction poorly—you might end up on the worse end of HIPPA, FACTA, or various other federal and state laws that protect consumer and employee privacy.
It’s simply not worth the risk you expose yourself to by handling the job in-house. By working with a NAID-approved data destruction firm, you eliminate all the concern about such things, keeping your company secure, your customers happy, and the government off your back.
So with these 8 reasons in mind, make sure you think carefully about whether you want to hide an outside shredding service, or stick with in-house shredding and recycling. In our opinion, the advantages of third-party shredding are hard to ignore—and the risks of in-house shredding too high to accept.